How to ensure data security in body leasing?

Risk areas

Data security risks in body leasing can be in various areas. There is the risk of deliberate or accidental disclosure of confidential information by a contractor. Improper access management can lead to a situation in which a contractor has access to data to which it should not. Working on unsecured hardware or on unsecured networks (especially in a remote model) also poses risks. In addition, the offboarding process, if done carelessly, can leave active accesses to a former contractor.

Key protection measures

To minimize risks, companies should implement a comprehensive approach to data security in cooperation with contractors:

• Contract and NDA: Precise provisions regarding data protection and confidentiality obligations, including references to the RODO and other relevant regulations, should be included in the service contract and in a non-disclosure agreement (NDA) signed by the supplier and/or directly by the contractor.
• Access management: Implement the principle of least privilege, i.e., giving contractors access only to those resources and data that are absolutely necessary to perform their tasks. Regular reviews and audits of privileges, as well as immediate revocation of access upon termination, are key.
• Secure work environment: Require contractors (especially those working remotely) to use secure hardware (e.g., encrypted drives), up-to-date anti-virus software, secure network connections (e.g., VPNs) and adhere to client company security policies.
• Training and Awareness: Regular training for contractors on the client company’s security policies, data protection rules and security incident response. Building awareness of threats is as important as technical measures.
• Monitoring and auditing: Implement mechanisms to monitor activity in IT systems and conduct regular security audits, which may also include contractor activities.
• Secure data transfer: Use encrypted communication channels and secure file transfer methods when exchanging sensitive data.
• Supplier Verification: Choosing a body leasing provider that places a high value on security itself and follows proper procedures for vetting its professionals.

Shared responsibility

Ensuring data security in body leasing is a shared responsibility. The customer defines policies and ensures a secure environment, the provider is responsible for awareness and compliance by its professionals, and the contractor itself must act in accordance with the established rules. Only the joint commitment of all parties can effectively protect valuable information assets.